Privacy Policy

Last updated: 25 July 2026

Who we are

PolicyProof provides policy-checking services to independent US commercial-lines insurance agencies. We operate from Australia; a corporate entity registration is in progress and this page will be updated with entity details when complete. Contact: info@policyproof.net or the postal address in the footer.

What data we hold and why

Business contact information. We maintain a database of US insurance agencies and their principals — names, business roles, agency names, business addresses, business emails and phone numbers — compiled from public regulatory sources (state Department of Insurance open data) and licensed commercial data providers. We use it for one purpose: contacting agency decision-makers about our services (B2B outreach).

Email interaction data. Our outreach emails use standard tracking (delivery, opens, clicks, replies, unsubscribes) via our sending platform, Apollo.io, so we can honor opt-outs and stop emailing people who aren't interested.

Client documents. If you become a client, insurance policy documents you send us are used solely to deliver the checking service under the terms of our engagement, are not shared with third parties except as needed to provide the service, and are deleted on request or at engagement end.

Website. This site sets no cookies and runs no analytics or trackers.

Legal basis and compliance

Our outreach is business-to-business, directed at conspicuously published business contact details relevant to the recipient's role. We comply with the US CAN-SPAM Act (accurate headers, physical postal address, functioning unsubscribe honored promptly) and have regard to the Australian Spam Act 2003. We do not send to personal addresses, and we do not sell or rent contact data.

Your choices

To stop hearing from us: use the unsubscribe link in any email (immediate), the unsubscribe page, or email info@policyproof.net. To ask what we hold about you, or to have it corrected or deleted, email the same address — we respond to verified requests within 10 business days.

Data security and retention

Contact data lives in access-controlled commercial platforms (Apollo.io, our CRM); we keep it only while it serves the purpose above and re-verify or remove stale records in the ordinary course. Opt-outs are retained indefinitely so we don't contact you again.

Changes

We'll post any changes to this policy on this page with an updated date.